Receptionist (Contract to Hire)

Job Overview

We are looking for an enthusiastic, detail-oriented, and friendly Receptionist to be the welcoming face of our office. This entry-level, contract-to-hire role is perfect for someone who is eager to start their career in a dynamic and innovative environment. If you thrive in a supportive role, enjoy interacting with people, and are organized, we’d love to hear from you!

What You’ll Do:

• Front Desk Management:
  • Greet and welcome guests, clients, and visitors warmly and professionally.
  • Answer and direct incoming calls, emails, and correspondence efficiently.
  • Keep the reception area neat, clean, and presentable at all times.
  • Coordinate and order daily office lunches, and assist with the distribution of meals upon delivery.
• Visitor Check-in and Coordination:
  • Register and check-in visitors, ensuring adherence to security protocols.
  • Coordinate with relevant departments to facilitate visitor appointments and meetings.
  • Provide directions and necessary information to visitors as required.
• Office Organization:
  • Monitor and replenish office supplies, including placing orders and managing stock levels.
  • Assist in maintaining office cleanliness and organization, including coordinating with cleaning staff.
  • Handle office equipment issues and liaise with IT support as needed.
• Administrative Support:
  • Help schedule meetings, arrange travel, and manage calendars for team members.
  • Manage incoming and outgoing mail, shipments, and deliveries.
  • Support administrative tasks related to onboarding new employees and maintaining records.
• Event Coordination:
  • Assist with organizing company events, meetings, and conferences, including arranging logistics and necessary preparations.

Who You Are:

• High school diploma or equivalent; some relevant experience in an office environment is a plus.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal skills with a customer-focused attitude.
• Proficient in MS Office (Excel, Word, Outlook) and basic office equipment.
• Ability to handle tasks efficiently in a fast-paced environment.
• A keen eye for detail and willingness to learn and adapt.